Data records
We inventory the relevant data categories, their sensitivity and the business context in which they are used.
GDPR · Privacy · Security
Privacy governance connected to real operations.
Data, processing activities, DPIA, transfers, suppliers, rights requests and evidence — organized in the same program with risks, controls and technical security measures.
Privacy graph
Privacy management is a system of connected records.
RoPA, DPIA, vendor reviews and security do not have to live in documents unrelated to each other. In ZebraByte processing activities, risks, vendors, controls and evidence can be tracked as elements of the same cloud program.
The platform helps in the organization and traceability. It does not determine which law is applicable and does not replace legal interpretation when it is necessary.
Privacy lifecycle
Records, evaluations and review continuously in one stream.
The program starts from actual data and activities andins the link between risk, process and evidence.
Processing activities & RoPA
We document the purposes, categories of data subjects and data, recipients, transfers, retention and measures relevant to processing activities.
Risk & impact assessments
DPIA, TIA and other assessments are related to processing, vendors, risks and measures that address the risk.
Rights requests
Requests such as access, rectification or deletion are followed as owners processes, deadlines and verifiable actions.
Continuous review
We update records, policies, third parties and evidence when processes, data or infrastructure changes.
RoPA / processing record
RoPA should reflect actual processing.
Evidence of processing activities becomes useful when itins sufficient context for review and is updated when the process changes.
PROCESSING ACTIVITY / RECORD6 CORE FIELDS
Purpose
Why there is processing and what outcome the organization seeks.
Data & people
Categories of data subjects and categories of data involved.
Recipients
Who receives or may access the data, including relevant third parties.
Transfers
Transfer to third countries or international organizations, where applicable.
Retention
The periods or criteria for retention and deletion, where they may be established.
Security measures
A general description of the relevant technical and organizational measures.
Impact assessments
The assessment is related to the context.
DPIA and TIA do not have to be separate files. We link them to processing, transfers, suppliers, risks and measures that justify the decision.
DPIA
Data Protection Impact Assessment
For processing that may pose a high risk to the rights and freedoms of individuals, we structure the risk assessment, mitigation measures and decisions that must be documented.
TIA
Transfer Impact Assessment
For relevant international transfers, we keep the context of the transfer, parties involved, guarantees and additional measures in a processing and supplier-related assessment.
Data subject requests
Rights requests ca workflow, nu inbox improvizat.
Data subjects’ requests can be tracked through a controlled process with owner, tasks and status, without scattering the information between emails, documents and separate lists.
Access should be limited to persons who need to process the application, and unnecessary personal data should not be entered in open fields only for convenience.
View the Privacy Management documentation
Processor chain
Third parties fac parte din privacy program.
Vendors, processors, subprocessors and transfers must be tracked along with processing activities and the risks they pose.
Processors & subprocessors
Inventory, roles, services, DPAs and the context in which providers process or may access personal data.
Contracts & safeguards
We link the relevant documents and guarantees to the supplier and the processing activities it supports.
Third-country transfers
We identify relevant transfers and keep assessments and associated documentation where necessary.
Review cadence
Changes to suppliers, services or processing conditions are returned to the privacy program and risk review.
Technical measures
GDPR is not separate from cybersecurity.
The risk to personal data cannot be dealt with only through policies and notices. Technical and organizational measures must be related to the risks and processing activities for which they exist.
Vezi Cyber Security 01 Identity, MFA and Access Control
02 encryption and secret management where relevant
03 Logging, Monitoring and Audit Trails
04 Backup, Recovery and Resilience
05 Vulnerability Management and Hardening
06 Incident response and breach readiness
07 Supplier and third-party security
08 Data Minimisation and Retention Controls
Legal reference
Cadrul legal
GDPR is Regulation (EU) 2016/679.ZebraByte assists in the organization and operation of the privacy program and related technical measures; the service does not replace legal advice when a specific legal interpretation is required.
Regulamentul (UE) 2016/679 — EUR-LexFrequently asked questions
ZebraByte provides legal advice GDPR? +
ZebraByte helps with the structure and operation of the privacy program, evidence and technical measures. When a specific legal interpretation is required, it must be validated with the relevant legal specialist or DPO.
Is the RPA just an audit document? +
Evidence of processing activities is useful when it reflects actual processes, recipients, transfers, retention and security measures and is updated when processing changes.
When is a DPIA needed? +
GDPR requires a DPIA prior to any processing that may generate a high risk to the rights and freedoms of individuals. The specific assessment depends on the nature, context, purpose and risks of the processing.
Can we manage the requests of data subjects on the platform? +
Yes. Rights requests can be tracked through a workflow with owners and tasks. Access should be limited to people who need to process the application and avoid unnecessary entering personal data into free fields.
Can GDPR be linked to ISO27001 or NIS2? +
Yes, when measures and risks overlap.The same technical control or evidence can support multiple obligations, without assuming that the frameworks are legally equivalent.
Privacy becomes manageable when records, risks and evidence are connected.
We can start with a gap assessment and turn the result into a continuously tracked program in the ZebraByte platform.
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